Orchestra Rules

(revised 2011)

  1. TITLE. The name of the Society shall be YORK SYMPHONY ORCHESTRA.
  2. AIMS AND OBJECTS. The aims and objects of the Society shall be the study and practice of orchestral music to foster the public knowledge and appreciation of such music by public performance.
  3. OFFICERS AND COMMITTEE. The Society shall have
    1. A President and Vice President
    2. A Secretary or Secretaries
    3. A Treasurer or Treasurers
    4. A Librarian or Librarians

    who shall have such powers and duties as assigned to them by the Committee.The affairs of the Society shall be managed by a Committee consisting of eleven members including the Secretaries, Treasurers and Librarians. In addition the Committee may co-opt (for the current season) any other person or persons it may think fit, but these shall have NO VOTE.

  4. ELECTIONS TO COMMITTEE.
    1. Officers of the Committee, having been elected at an Annual General Meeting, shall serve in their posts for one year.
    2. Members of the Committee who are not Officers, having been elected at an Annual General Meeting, shall serve in their posts for three years.
    3. Elections to the Committee shall take place each year at the Annual General Meeting. Members whose period of office has come to an end may, if they wish, stand for re-election at that time.

     

  5. MANAGEMENT
    1. All arrangements and the management of rehearsals and concerts and control of expenditure and finance shall be in the hands of the Committee.
    2. A Conductor or Conductors shall be appointed annually and shall be the Musical Director(s) co-opted to the Committee as required but shall have NO VOTE.

     

  6. MEMBERSHIP
    1. Orchestral Members: All members shall be elected by the Committee and any person desiring to become a member shall in the first instance apply to the Secretary. The applicant shall give such evidence of his/her musical ability as the Committee may from time to time require.
    2. Honorary Members: Professional musicians may be admitted as honorary members WITHOUT VOTE at the discretion of the Committee.
    3. Players will be expected to undertake any part at rehearsal or concert which the Conductor requires.
    4. The Committee have the power to terminate the membership of any member whose membership is in their judgement detrimental to the interests of the Society provided that members have the right to be heard by the Committee before a decision is made.
    5. Patrons shall pay an annual subscription, as set by resolution at an Annual General Meeting, and shall be entitled to certain privileges, as set out in the Minutes of the Annual General Meeting (1996), during the season to which the annual subscription refers. They shall not be entitled to attend any General Meeting of members unless they be officers elected under Rule 3.

     

  7. SUBSCRIPTION. The annual subscription payable by Orchestral Members shall be as set by resolution at an Annual General Meeting. The subscription is payable in advance.
  8. FINANCE.
    1. The Society may receive donations, grants in aid or financial guarantees.
    2. The income and property of the Society, whencesoever derived, shall be applied solely towards the promotion of the objects of the Society as set forth in its Rules. No portion thereof shall be paid or transferred directly or indirectly, by way of dividend, bonus or by payment of a professional fee, to any member or members of the Society.
    3. In order to facilitate the administration of the finances of the Society a bank account may be opened in the name of the Society; cheques drawn on this account must be signed by the elected Treasurer and Secretary holding office at the time the cheque is drawn.
    4. In the event of the Society being wound up or dissolved from any cause, all monies standing to the credit of the Society shall be handed to some charitable society or association having similar aims and objects.

     

  9. REHEARSALS. All duly elected playing members will be expected to be regular in attendance at rehearsals and concerts and to advise the Secretary of illness or other causes which should prevent attendance. The Committee may, from time to time, make rules limiting attendance at concerts to those who have attended a minimum number of rehearsals.
  10. BORROWING PARTS. Members may borrow parts for home practice under the following conditions:
    1. The parts must always be returned in time for the next rehearsal.
    2. The parts, when borrowed and when returned, must be produced to the Librarian so that he / she may record the borrowing and return. Members must pay for new copies of parts lost or damaged whilst in their care.
    3. The music and properties belonging to the Society may be hired by other societies or responsible persons. All negotiations for the hire of music must be made through a Secretary or a Librarian.

     

  11. GENERAL MEETING. The members shall be summoned to a General Meeting at the close of each season, on fourteen days’ notice being given by the Committee, for the purpose of receiving the report from the Committee, receiving and adopting the financial accounts, the appointment of auditors and the election of members to fill vacancies on the Committee, and any other relevant business placed on the agenda by the Committee.
  12. ALTERATION OF THE RULES. Any proposed alteration in these rules must appear on the agenda for the Annual General Meeting and, unless such a proposal is sponsored by the Committee, a copy of the resolution must be sent to the Secretary at least twenty one days before the date of the Annual General Meeting. A two-thirds majority of members present and voting is necessary for the passing of such a resolution. The Committee reserves the right to preclude any resolution which might affect the charitable status of the Society.

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